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Howard Burpee, Professor (retired), Information Technology, 207.956.0850,

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IT Department Policies and Procedures:

SMCC Policies and Procedures:



SMCC Computer Usage Policy
(excerpted from the Compass)

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This policy governs all uses by students of the computing resources maintained by Southern Maine Community College and is designed to protect both the students and the College’s computing resources which include, but are not limited to, computers, peripherals, network components, and the physical and logical data. Each student who uses College computer resources is responsible for reading, understanding and complying with this policy.


• Use the College’s website, server, and all other related computer equipment and services only for academic, educational, or professional purposes, which are directly related to official College business and in support of the College’s mission. Be responsible for all activities conducted using SMCC user IDs.

• Do not disclose SMCC user IDs or passwords to anyone.

• Access only SMCC files and data that are your own, that are publicly available, or to which you have authorized access. Be considerate in your use of shared resources and refrain from monopolizing systems, overloading networks with excessive data, or wasting computer time, disk space, printer paper, manuals or other resources. If it is necessary to allow an authorized third person to access a user’s files or data, as in the case of illness, a formal request must be made in writing to the Dean of Students.

• Student user accounts and all data found in student user accounts may be removed at the end of each semester.
The Following are Prohibited:

• Use of another person’s user ID or password.

• Use of another person’s files or data without permission.

• Unauthorized interception, reading, copying or modifying of private electronic data.

• Use of computer programs to decode passwords or access controlled information.

• To view, download, store, or transmit materials that, if viewed in public, may create a hostile environment and constitute sexual harassment under the SMCC policy or the law.

• To circumvent, subvert, or attempt to circumvent or subvert system or network security measures.

• To purposely engage in any activity that might be harmful to system/network or to any information stored thereon, such as creating or propagating viruses, disrupting services, or damaging files.

• To download any on-line software without authorization from the IT Staff.

• To use the network for purposes that places a heavy load on scarce resources.

• To use Southern Maine Community College’s computers or networks to libel, slander, or harass any other person. The following shall constitute computer harassment: (1) Using the computer to annoy, harass, terrify, intimidate, threaten, offend or bother another person by conveying obscene language, pictures, or other materials or threats of bodily harm to the recipient or the recipient’s immediate family; (2) Using the computer to contact another person repeatedly once the recipient has provided reasonable notice that he or she desires such communication to cease; (3) Using the computer to disrupt or damage the academic research, administrative, or related pursuits of another; (4) Using the computer to invade the privacy, academic or otherwise, of another or threatened invasion of privacy of another.

• To waste computer resources, for example, by intentionally placing a program in an endless loop or by printing excessive amounts of paper.

• To use the College’s systems or networks for personal gain; for example, by selling access to your user ID or to College systems or networks, or by performing work for profit with College resources in a manner not authorized by the College.

• To use the College’s systems or networks to transmit any material in violation of United States or Maine laws or regulations.

• To engage in any other activity that does not comply with these Guidelines presented above.


Users of the College’s Computer Network System should have no expectation of privacy over any content, communications, transmissions, or work performed thereon. Computers owned by the College are provided for college and educational use only. Note that the College retains ownership of all computer transactions as business records and these records may be subject to discovery in litigation. Any information on a College computer or storage media may be subject to the State’s public record law and may therefore be subject to disclosure upon request.

The College does not routinely monitor students’ computer activities unless it receives notice of possible misuse or violation of policy. However, should the College discover, as a result of routine maintenance, technical fault or investigation of criminal activity, misuse or violation of policy, it will not guarantee privacy. By using computers on campus, students are waiving their right to privacy and are consenting to College review and monitoring of their computer use.


• The College endeavors to maintain the privacy of personal communications. Where necessary, the College will take action to protect the integrity and operation of its networks.

• In the course of routine system maintenance, technical problems, investigation of an alleged violation of policy, or criminal investigations, College employees will be permitted to intercept, read, copy or modify private electronic data, either in transit across a network or stored within a computer system.

• The College will collect utilization statistics based upon network protocol and application use.

• The College will progressively restrict non-essential users where network utilization results in performance degradation. Such restriction will be publicized to users through appropriate means.

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Academic Honesty and Plagiarism
Adherence to ethical academic standards is obligatory. Cheating is a serious offense, whether it consists of taking credit for work done by another person or doing work for which another person will receive credit. Taking and using the ideas or writings of another person without clearly and fully crediting the source is plagiarism and violates the academic code as well as the Student Code of Conduct. If it is proven that a student in any course in which s/he is enrolled has knowingly committed such a violation, appropriate action will be taken under the Student Code of Conduct that may result in suspension from the course and a failing grade in the course. Students have the right to appeal these actions to the Disciplinary Committee under the terms outlined in the Student Code of Conduct.

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Grades and Grading

Grade: Quality Points
Per Credit:
A 4.00 93-100
A- 3.67 90-92
B+ 3.33 87-89
B 3.00 83-86
B- 2.67 80-82
C+ 2.33 77-79
C 2.00 73-76
C- 1.67 70-72
D+ 1.33 67-69
D 1.00 63-66
F 0.00 63-0
AF 0.00 Administrative failure assigned at the discretion of the instructor designating unofficial withdrawal (failure to continue attending class)
I None Incomplete
W None Official withdrawal from a course prior to the 13th week of classes; no credit earned.

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IT Dept. Classroom and Computer usage Policies

  • All of the software contained on the classroom servers is copyrighted unless otherwise specified. Under no circumstances is the student to copy any software for the purpose of individual possession.
  • Students, when using any SMCC or student owned computer in any computer classrooms / labs shall not download or install copyrighted software, music, or videos from the Internet for any purpose.
  • Student owned laptop computers are restricted to the CSEC building wireless network connections. Due to security and other concerns, it is strictly prohibited to connect a student owned laptop to a IT Dept. wired network connection.
  • Students shall not unplug any of the system units or monitors in any of the IT classrooms so to be able to plug in a personal laptop.
  • All students shall behave in a cooperative manner and shall be considerate of other students at all times.
  • Students shall be responsible for the proper disposal of any trash generated during class or lab hours.
  • Food must not be consumed at any computer workstation in any of the IT dept.
  • Cell phones shall be turned off, or put in vibrate mode, during lecture periods.  Cell phones shall not be used for any purpose during the classroom periods unless the student receives permission from the instructor.

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ADA Policy

Southern Maine Community College is an equal opportunity/affirmative action institution and employer. For more information, please call 207-741-5798.

If you have a disabling condition and wish to request accommodations in order to have reasonable access to the programs and services offered by SMCC, you must register with the disability services coordinator, Mark Krogman, who can be reached at 741-5629. There will be some documentation for your teachers that must be supplied before accommodations can be given. Further information about services for students with disabilities and the accommodation process is available upon request at this number.

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Pay for Print Policy

Students can print 100 pages per semester for free. If you print over 100 pages, you will be charged 10 cents per page to your Beacon Bucks account. Left-over pages will roll over to the following semester but will zero out at the end of the academic year. A pilot project tracking public printing has shown that this amount of free printing meets the needs of the vast majority of students. The College’s pay-for-print system monitors printing on all public printers (i.e., those in general access labs, library printers, the LAC, and technology labs). Each time you log in to the system, the print station displays the remaining print quota. Once the printing quota has been exceeded, users will be charged $0.10 per page on their Beacon Bucks accounts. Color printouts will be charged at 11-page units. This means each color printout will count as 11 pages toward the quota and cost $1.10. Students can add money to their cards using a credit card online.

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Add / Drop Policy

Students who drop a course during the one-week “add/drop” period in the fall and spring semesters and the first three days of summer sessions receive a 100% refund of the tuition and associated fees for that course. Please note any course that meets for less than the traditional semester length, i.e., 15 weeks, has a pro-rated add/drop period. There is no refund for non-attendance.

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Withdrawal Policy

A student may withdraw from a course only during the semester in which s/he is registered for that course. The withdrawal period is the second through twelfth week of the fall and spring semesters and the second through ninth week of twelve-week summer courses. This period is pro-rated for shorter-length courses. To withdraw from a course, a student must complete and submit the appropriate course withdrawal form, available at the Enrollment Service Center (no phone calls, please). The designation “W” will appear on the transcript after a student has officially withdrawn. A course withdrawal is an uncompleted course and may adversely affect financial aid eligibility. Failure to attend or ceasing to attend class does not constitute withdrawal from the course. There is no refund associated with a withdrawal.

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End of Course Evaluations

In order to gain access to final course grades, students must complete evaluations for each course attended at SMCC. Evaluations are submitted online and can be accessed through the student portal site. Students can access the course evaluation report beginning two weeks before the end of classes. The deadline for submission of evaluations occurs 24 hours after the last day of classes each semester. Instructors will announce when the online course evaluation is available.

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Various pages on this website were last updated on
August 17, 2019
Southern Maine Community College is an equal opportunity/affirmative action
institution and employer. For more information, please call 207.741.5798.